School Management System in Saudi Arabia

Details institute information form to capture institute's basic information together with banking details for student's tuition fee invoicing purpose.

This system allow user to configure and manage various programmes/courses with multiple version and as a result you no need to be worry if you have same programme/course which are holding different subjects, credit, semester, assessment breakup/marks breakup for different Intakes or Batches.

Same like Programme Setup, you can manage your multiple version subject or a same programme easily.

myCampusSquare helps you to create and manage all your programme's different Levels as like how you run at your institution. (e.g. Level 1, Level2 or Fundamental, Starter, Intermediate or Primary, Secondary or you can customize by yourself).

Efficiently manage the complete student admission process using customized admission forms and help welcome applications that are the best fit for your institution.

A quick and easy way to search and access all your student records and data's, both current and archived using various filters. Easy to access all active, pass out and quite students from one page. Advance download student data in excel file. Access deleted students with reason.

One clicks to see overall about the student personal information, academic carrier, admission life cycle, academic progression, payment progression, behavioral reports, marks and result and many more.

You can create and manage your student group or batches from this system. You can easily replace, move students from one class to another. Delete them from class or add them to another class. Everything is very easy.

Configure and manage multiple groups and batches according to your institute's system and process.

The Academic Calendar serves as an information source and planning document for students, faculty, staff and departments, as well as outside organizations. The calendar includes registration dates, class start dates, add/drop deadlines, exam dates and more.

Create various type of rooms which require during timetable creation time, as like class room, lab, playground, workshop. You can also mention the capacity of each rooms.

Create clear and error free timetables within minutes ensuring the best utilization and optimization of teachers and employees across your institution. During the creation time system will help you to know/block is there any overlapping of class, room, teacher and more.

Class replacement is one of the difficult tasks which every institution faces frequently. So, this system makes your difficult process easier and faster. You can easily change class day or time, also you can change class room or tutor and all these changes you no need to inform students manually, students get auto notification into their email on each and every change.

Once you prepare the timetable, you must require to have report to be seen and access by your staffs, tutors and students and this system help you for that. You can download each class or group timetable and also can send anyone directly via email. Easily access each tutor daily timetable details.

Mark and track student attendance quickly to enable teachers to focus on the lesson at hand. System helps you to do late counting, able to capture reason for absent, medical condition, late.

Using this system, you can generate your daily, monthly, yearly attendance report or all students.

This is one of the essential system that each institution require, were by you can allocate home works to your students and can see all the reports.

From supporting grading systems such as College - University Level, SPM, STPM, IAS, ICSE, CCE, CWA, and GPA /CGPA to generating various student examinations reports, schedule and manage examinations effortlessly to fit the needs of your institution.

You can setup all your assessment breakup as like Class Test: 20, Mid Exam: 30, Assignment: 10 and Final Exam: 40 and you can also setup your own.

Grading Scheme is one of the basic require feature for any grade card or result system. Base on each student marks to show the grade it requires.

Easy system to mark student's midterm/mid exam and final marks. You can key in all individual assessment breakups marks from one system and system helps you to do auto calculation of each student's marks.

Easy to Compile all the midterm/mid exam/continues assessment marks together and then publish within one click. After publish each student can access their marks/result from their individual portal.

Withing a click you can generate batch/intake wise all pass and fail student which help you to take further decision.

Easy to generate class/group/batch/intake wise marks publish reports from one system.

Generate various programme enquiry, applicants, students, staffs related reports by using advance filtering option and download in excel for further use.

Auto Email Notification System.

All-in-one knowledge base system for users to find their question's answer easily. User can just Type their issue and submit then all the related answer will show on their screen.

You can create and manage all your user's access, as like for admission staff, finance staff, student affair staff, HR staff, exam unit staff.

Online application system for students/parents to apply for study via institute's website page.

All the applied student's lists are accessible from admin/admission system, whereby admin person can see the student are direct student or bring by any agent/representative or not, can take decision to register the student or not. Admin can reject the application with proper reason, can delete, can edit and also can issue the offer letter from here without any hassle.

Generate and issue conditional and confirmation offer letter from the system and base on the offer letter's mentioned tuition fee, during the admission and registration time it's get auto setup in system.

Prospective student or parents will visit your website and can do any type of programme/course, admission, fees enquiry, which will come to your email and as well as will save inside your own Institution System for future access, follow-up and send them promotional emails.

Once enquiry done, then your marketing team can follow up with the candidate from the system itself and all records are stored inside system for future reference.

Provide feedback and general comments about a student's performance in class and in examinations, behavior, anything else just from one centralized system. All the details are recorded inside system and whenever require you can view all comments.

You can integrate your bank account with the system, which help student to pay online without coming to the institute physically and once they make the payment automatically tuition fee balance amount gets updated.

Setting up your all type of administrative fee, as like - Student ID Card, T-Shirt, Exam Fee, Visa Fee etc. all these types of payment you can setup in system and can add in invoice during invoice creation time.

Total overall various kind of fees collection system - From Tuition fees to other miscellaneous fees. Generate invoice - per-class basic, monthly, semester wise, one-time basis. In one invoice you can include multiple type of fees as like tuition fee, ID card fee, uniform fee, exam fee and many more. After generate/issue you can take system help to send digital invoice to students or parents email, from there they can download the PDF file and can make wither online or online payment.

You can create/issue invoice to your new or existing student by monthly, semester wise, per-session or one-time basis. You can easily check for which student you haven't issued any invoice and you can issue.

During the invoice create time, you can also give/adjust if students have any special discount as like - promotional admission fee, scholarship fee, sibling discount fee etc. many more.

You can edit/ adjust/ amendment your created invoice anytime whenever you require and also can see who has edited, reason etc.

Once invoice issued then either you can send invoice to students or parents automatically into their email or you can download and save in PDF, or you can manually send email to parents.

You can collect tuition or other fees through the system, students can make payment anytime system don't stop/bar you to collect the payment which can be any number of figure or any time.

Once student make the payment offline, either by visiting the Institute or via direct payment to bank account

Once you issue/generate invoice at the same time Invoice will auto send to students/parents email together with Online Payment Link*. (*for online payment, client have to get local online Payment API from their own country either from bank or from other vendor or we can also help to find some good vendor who provide Online Payment Getaway and introduce to client.)

If any invoice or payment is due, then you can send reminder to the student into their email ad all the information gets recorded inside system for further decision.

Easy and advance invoice and payment tracking system, you can track each student's payment and due.

Easy access all current student's payment progression report - overall tuition fee, how much has paid, how much balance. You can send auto system reminder to the students easily.

You can access a detail log book for any deleted, edited, amendment invoices. You can see who has deleted or edited together with the reason.

All type of fees report, as like - all invoices record, how much fees collected, how much pending, who has paid when, any installment payment, edited and deleted record etc. Monthly, yearly payment record and reports. Due payment reports. Generate report base on payment status wise (Newly issued, Due date expired, Installment Paid, Payment of progress etc.) All these reports you can also download in EXCEL base on the advance filter option.

Easy to get all type of account report from this system as per your accountant need.

Auto Email Notification System to students/parents.

System to help you to hold any student's class, exam and tuition fee from their study if they are not coming to the class due to any valid reason, which help everyone in the institute to know about student's absent and reason not coming to class. Easily whenever require you can take out the hold and student carry on with the study.

We do have system for your front desk staffs to easily access how many students has joined for which course/programme and how many seats are available for admission and also can book the seat for upcoming students with proper remarks.

Spread the news and keep all your employees and students engaged by bringing the latest happenings on campus right to their dashboards and emails. Announce to the parents for any occasion and special events etc.

Secure personalized login credentials for every student and parent; to empower all students to monitor and track their ward's progress reports, results, attendance, and many more.

Record and organize all employee details enabling quick access to employee details enabling quick access to employee information and effective management of employee payroll and leave.

Advance filter option in employee records system and download employee records in excel.

Easily you can update employee status from active to resign or suspended.

Setting up employee work slot, allowance, holidays as per your organization.

Setup your organization leave policy which your organization currently follow.

Easy system to allocate, which staff will have hominy days leave, what type of leave as like - Annual Leave, Medical Leave, Study Leave, Replacement Leave, Emergency Leave, Competition Leave and many more.

Inside each employee access, they will have system to apply for leave and track their application status and check leave history.

Each employee able to apply their various type of leave via system and System for the HR department to track and keep all the employee's leave application, approval matter. Once any staff apply for leave then it goes to their HOD for approval and after HOD approval its goes to HR for final approval. HR can access each employee previous leave and records.

Once any staff apply for leave then it goes to their HOD for approval and after HOD approval its goes to HR for final approval.

HR department can easily track and see all the employee's past and current leave, reason, balance from one system.

HR can easily edit and adjust any employee leave as and when require.

Generate various programme enquiry, applicants, students, staffs related reports by using advance filtering option and download in excel for further use.

Secure personalized login credentials for every employee, allowing them to perform their tasks efficiently depending on the privileges assigned by their roles.

Auto Email Notification System.

Management all your foreign students from one system. Easy to manage everything.

System for the international/foreign students' data, passport, visa management. System helps you to record each foreign student's passport number, issue and expiry date, visa number, visa issue and expiry date. Auto reminder to admin before 3 months of visa expiry to do renewal.

Capture each foreign student VAL Approval records - when approved etc. System to record each student's arrival information, airport pickup. System to capture student visa shorten or cancelation information.

It's very hard to generate reports in excel when it comes to KPT/KDN Reports or other govt. require reports, but using this system you can generate all these require report as per the format within few clicks and download in excel. You now need to do any calculation for attendance, marks, GPA, CGPA etc.

Institute and student will get auto system reminder on student visa expiry, before 6 months or 3 months or as per institute requirement.

Each approved agent has their own portal to access, download the MOU, register their own students and apply for commission.

Agent Records & Reports

Base on the agent approval by admin, each approved agent will have their own portal to access their system and recruit students and claim their commission.

System for the account department to pay each agent's student recruitment commission, track the payment. Using this system agent will not be able to apply commission for the same students twice and they only can apply for commission which student recruited by them.

Agent will have their own portal and from there they will apply for their student recruitment Commission. Once they apply for the commission the application goes to Marketing Manager for approval, once marketing manager approved then it goes to finance manager for payment approval and finally it goes to account payment team to make the payment.

Four user roles-administrator, employee, student, and parent-that determine what the user can and cannot do within system. Administrators can assign and manage employee privileges based on the role played in the institution.

You can easily create your own users as like staffs, tutors, students/parents. Provide them access and once require you can also suspend them to access the system. You can see all user's system access activities.

Create and give the access to each user, control their device access. Suspend them whenever require.

If you have franchise, then this system is best for you. You can create access for all your franchise and they can use this system to do their own daily academic and nonacademic works and as a franchisor you will get all type of information and reports.

You can create and manage each of your franchise login and you can suspend them whenever require. All full control given to you.

You can integrate your mobile SMS in this system and can send message, notice, announcement to the students, tutors, parents.

You can integrate your bank account with the system, which help student to pay online without coming to the institute physically and once they make the payment automatically tuition fee balance amount gets updated.

You can generate various type of analytical reports base on your records.

Auto Email Notification System.

myCampusSquare LMS system to setup all the programmes/courses syllabus in details. Setup learning objective, learning outcome, learning synopsis. Programme year and semester setup together with which subject under which semester etc. Programme entry requirement, carrier opportunities, programme brief description etc.

myCampusSquare LMS provides accessible content to learners. With myCampusSquare LMS, you can use embedded content creation tools that support multiple formats. The tools you need are ready immediately.

myCampusSquare LMS, system to setup each semester subject together with subject name, code, credit hour, subject status, pre-requisition etc. Each subject learning objective, learning outcome, learning synopsis.

myCampusSquare LMS, system to configure, all the subjects and assessment breakup for summative and formative exam, as like Assignment 20%, Class Test 10%, Quiz 20% and Final Exam 50%. You can setup your own type of subject assessment breakup as all the subject don't follow the same breakup.

System to create all subject's topic - point by point, which is accessible from the student portal and which help students to know their class progression and mentally prepare.

Using myCampusSquare LMS lecturer can upload daily lecture notes, study material in the form of PPT, PDF, VIDEO and it is accessible from each student's portal.

Student can access course guide, sample assessment, assignment, final exam questions from their portal.

myCampusSquare LMS - online Assignment allocation by the lecturer and upload system from student portal, lecturer can mark online.

Online forum system, for lectures to initiate discussion topic for lecturer own subject and each registered student can join the forum for discussion. System auto monitor and calculate each student's forum attendance count, visit count, view count and give details report to the lecturer for evaluation and marking.

Online MCQ System for students to attend online MCQ exam, true false, color match, image match etc. Admin can setup time duration or each question and each exam. Once students start the exam, they will receive an auto alert at the middle of the exam time and before 15 minutes of exam finish. Once exam finish student can see their score card and also correct answer for each question.

Students can access audio, visual or interactive educational information, giving them a richer experience than a traditional setting. An LMS is an enhanced online classroom.

Get real-time notifications of activity from your teams and learners. Drive higher course completion rates through unique communication and notifications. An LMS keeps you up to speed with your students.

Monitor your learners with enhanced completion tracking and personalised learning plans, built from competency frameworks and learning objectives. Benefit from myCampusSquare LMS's powerful analytics to predict and support learners at risk of failing.

Support your learners on their journey through private messaging, group activities and collaborative experiences.

The best LMS should give admins and instructors the ability to add or complete tasks automatically, giving them more time to focus on teaching. Litmos can automate such tasks as group enrollment and task assignment.